Welcome!

If you, too, have a desire to bring peace to places and people, we’d welcome having you consider employment here. Applicants must not have allergies or physical restrictions, since we literally lighten the load for our clients.

Being an organized person is not your biggest asset. Being a neat person who is detail-oriented and driven to make a difference is actually trumped by your interest in providing empathetic and dependable support for our clients.

Professional Organizer Assistant positions are part-time and require weekend availability (Saturdays and Sundays), as well as weekdays during business hours.

Office Administrator positions are part-time and work in the Wayne office.

Photo Organizer positions are part-time and work in the Wayne office. Must have a flexible work schedule. Ideally you’ll also have graphic design or photography experience or a demonstrated portfolio of work if previous experience is unpaid.

Professional Organizer Assistant

To apply for the Professional Organizer positions, please submit a resume, complete with social media profile links, and one photo of a space that you have organized, along with an email cover letter to Darla at HeartWorkOrg.com. You are welcome to follow up by phone no sooner than 2 business days after emailing your resume.

Is there such a thing as meaningful, part-time work?

If the pandemic has you re-thinking where and how you work, consider us. HeartWork Organizing is a 17-year young company dedicated to helping our clients find peace and purpose. We’re adding staffers in key roles. Please consider whether you fit into one or more of these roles.

Our team loves their work with visible results, beautiful décor and color, problem solving opportunities, and lots of heart. Since 2004, we’ve been changing people’s lives, one space at a time. We’ve built a solid reputation, literally lightening the load for our clients in their homes and small businesses.

Our company is looking for part-time professional organizer assistants to work in the five-county Philadelphia, PA area. Ideal organizers do not need organizing industry experience but must love working with the public and problem solving, are available 2-3 days a week, have reliable transportation, and have flexible schedules. Our home office is in Wayne, PA, and we travel to all five Philadelphia-area counties in PA.

Not just anyone can be a professional organizer. Organizing is more about the people than the stuff. Our staff help clients with their space, information and technology, home-based businesses, photos and memories and time management. We are a multi-disciplined team, crossing creativity with systems and guidance. Through personalized plans, and the SORT and Succeed system we manage each client through projects to completion each and every time. We take clutter out of closets, cabinets, basements, attics, and garages and help our clients feel more peaceful so they can live their best lives!

Qualifications

Professional Organizers are special people from a variety of backgrounds. You may have a history that would lead to success. Do you like solving puzzles and accomplishing projects? Do you have high standards of excellence? We love a beautifully organized sock drawer, but that’s not always the most important part of the job. Sometimes you’ll be working in very dirty, messy conditions. You’ll need to create order out of chaos. You’ll need to be methodical, logical, and empathetic. What school courses prepared you for this work? Successful employees have been chemists, nurses, dancers, teachers, designers, social workers, retail store managers, and project managers.

You will work in collaboration with the client and other organizers. Collaboration skills and compassion are important.

You must have a comfort level with technology beyond just smartphone apps and social media.

High school diploma or equivalent required. Many of our team members have master’s degrees. Although not required, you’ll enjoy working with highly educated team members.

Previous business, finance, or formal project management experience is a plus.

Industry experience not necessary, as we will train you on the company proprietary SORT and Succeed System, found in the book: Organizing Your Home with SORT and Succeed.

You must have reliable transportation to meet with clients within a 45-mile radius from Wayne, PA.

Software

We work with a variety of software here. You don’t have to be a techie, but the more you can help clients in this crazy digital world, the better. We use these, among others:

Word/Excel/Powerpoint
Pages/Numbers/Keynote. If you can work on both the Apple and MS platforms, that’s a plus!
Dedicated label maker
Evernote
Zoom
Dropbox
Task management software including Microsoft Tasks, Planner, and Toodledo

Physical Requirements

You may be asked to complete a field assessment, working with a client and existing team members.

Organizers are expected to be healthy and strong enough to lift moderate loads, defined as 40 pounds, without assistance. We move furniture. You must be able to work on a 2-step ladder safely if asked. Your safety is a priority. You need the physical ability to perform the responsibilities and duties of the position which include bending, stooping, sitting, walking, and safely going up and down stairs.

Employee Benefits

Flexible, family-friendly scheduling
Paid on-the-job employee training
Annual education reimbursement
Paid volunteer opportunities
Major US holidays off
Maternity leave
Photo organizing for personal collection
Photo book, scanning, and film transfer discounts
Lead bonuses
SIMPLE retirement plan with company match when eligible

Career Development

We want to help you grow and see your goals become a reality! We care about seeing employees grow and learn marketable skills for their current jobs or prepare for the next step in their careers. Our goal is to train you well enough that you can leave, but treat you so well that you won’t want to.

Work hours

Work/Life balance is tricky. We understand that there is more to life than work – and we want you to enjoy it. This permanent part-time role averages 10-15 hours per week between the hours of 10-7 pm weekdays, and 10-5 on weekends. This will fluctuate throughout the year. Typically work is scheduled 2-4 weeks in advance. Client appointments are usually 4-5 hours long. These hours work well for parents, students, and those enjoying a YOLO lifestyle while still having to pay the bills. Meeting our clients on their available hours means weekend hours are part of the gig, but relatively short appointments give you time to enjoy your days.

Job opportunities at HeartWork Organizing include professional organizer assistant, photo organizer, and administrative superhero. If you want more hours and feel you can fill more than one of these roles, please apply.

Does this job sound awesome, but the timing isn’t right? Due to the pandemic, we’re hiring now for the right candidates to start in a few months. Let’s talk.

Only those candidates who will be selected for further consideration will be contacted by our team.

Compensation

Can you really have a job you love organizing homes and businesses? The training rate is $18/hour. After your first 40 hours, you’ll move to $20/hour, with a transparent pay ladder, allowing you to continue to earn more as soon as you demonstrate skills and added value.

Professional Organizing Office Administrator

To apply for the Office Administrator position, please submit a resume, complete with social media profile links, and references from past positions with administrative responsibilities, along with an email cover letter to Darla at HeartWorkOrg.com. You are welcome to follow up by phone no sooner than 2 business days after emailing your resume.

Do you want to delve into the world of design, work with a best-selling author, and maintain or build your administrative skills? We should talk! HeartWork Organizing is a 16-year young company dedicated to helping our clients find peace and purpose.

Our office administrator ia an expert problem solver with heart. You’ll need to be available 2-3 days a week for work in the Wayne, PA office, have reliable transportation, and have a flexible schedule. Our administrator will enjoy working in this family-friendly, flexible, small business environment that makes a difference for clients every day.

We are a small business, so everyone wears many hats. You will enjoy the variety of work the position includes as well as the ability to be able to make a difference in ways not possible in larger organizations.

Qualifications

Established knowledge of MS Word, Excel, and PowerPoint and general proficiency with web-based applications, such as MailChimp and WordPress
Be available for scheduled work (apx 6-12 hrs/week) during business hours in the Wayne office.
A high degree of detail completion and accuracy is essential.
This is not a “virtual assistant” or remote work position.
HS diploma required. High school diploma or equivalent required. Many of our team members have master’s degrees. Although not required, you’ll enjoy working with highly educated team members.

Job Duties

You will have fun supporting a busy, fun team, and you’ll pitch in on rewarding projects. No busywork here. Every team member has a role to play.
The administrator will perform duties like client records management, confirming previously set appointments, preparing marketing materials for events, light social media interaction, office organization, and special projects.
Prioritizing work for ROI (Return on Investment) and accomplishing high value tasks.
Executing on a (weekly) list of items to accomplish
Confirming client appointments using the company CRM and templates
Following established and documented Ops Manual procedures, such as entering leads and confirming appointments
Maintaining a customer contact/follow up schedule via the CRM.
Utilize the company CRM for new and existing client workflows.
Making travel arrangements when needed
Preparing documents and reports for special events as needed
Submitting articles to external websites, according to the Ops Manual processes
Send inquiry letters to target organizations; track and follow up.
Writing and updating Ops Manual sections as needed
Drafting press and following up with known media contacts
Format and edit presentation materials in Word, Powerpoint
Maintaining known media contacts in lists in the CRM and contact tool
Maintain and update forms in Word and Excel
Proofread print projects prior to production
Conduct small research projects, as needed (e.g. look for facts on elastic, gather stats on work from home population, find best software in a category, find books on a particular subject, etc.)
In-office tasks include labeling, staging photo organizing materials, packaging and mailing items to clients.
Place client product orders, as directed.
Reach out to identified book reviewers and media/journalists
Repost content to Facebook, Pinterest, LinkedIn and other social mediabased on published blog articles and media coverage
Offer process improvements to the overall operation to increase productivity and client satisfaction
Edit social media video
Purchase and ship client appreciation gifts
Shop for client appointment materials

Software

We work with a variety of software here, and we’re always adding more. The office administrator We use these, among others:

Word/Excel/Powerpoint
Pages/Numbers/Keynote. If you can already work on both the Apple and MS platforms, that’s a plus!
Insightly CRM
Dedicated label maker
Evernote
Of course.
Dropbox
Task management software including Microsoft Tasks, Planner, and Toodledo
Instagram, Pinterest, Facebook
Apple iMovie, Vimeo, or similar video editing platforms

Employee Benefits

Flexible, family-friendly scheduling
Paid on-the-job employee training
Annual education reimbursement
Major US holidays off
Maternity leave
Photo organizing for personal collection
Photo book, scanning, and film transfer discounts
Lead bonuses
SIMPLE retirement plan with company match when eligible

Work hours

Work/Life balance is tricky. We understand that there is more to life than work – and we want you to enjoy it. This permanent part-time role averages 10-15 hours per week between the hours of 10-7 pm weekdays, and 10-4 on weekends. This will fluctuate throughout the year, but you will have your work scheduled 2-4 weeks in advance. Client appointments are usually 4-5 hours long, These hours work well for parents, students, and those enjoying a YOLO lifestyle while still having to pay the bills. Meeting our clients on their available hours means weekend hours are part of the gig, but relatively short appointments give you time to enjoy your days.

Only those candidates who will be selected for further consideration will be contacted by our team.

Compensation

This isn’t the same old nine-to-five. If you’ve been there, done that, and want something more fun but with way more flexibility and continuous education options, you might be successful here.

The training rate is $15/hour. After your first 40 hours, you’ll move to $18/hour, with a transparent pay ladder, allowing you to continue to earn more as soon as you demonstrate skills and added value.

Photo Organizer

We LOVE making people cry with one-of-a-kind photo projects. We’d love to have you join the team if you have a passion for storytelling through photos and video. This job combines the best of a detective mystery, a complex puzzle, and a craft project. Museums and major foundations have entire departments to archive an important collection of photos and documents, but what about regular families like yours? If putting the pieces together for a family photo archive sounds like fun to you, and you are available 2-4 days a week with a flexible schedule, let’s talk.

You might be a good photo organizing assistant if…

You have a good memory
You love helping others
You dig a tedious task (occasionally)
You like creating order out of chaos
You can get into a complex project and think it’s fun
You LOVE looking at other people’s photos

Qualifications

We can teach you all about this exciting and fun job, as long as you bring an attitude of learning and trying new things every day. Does this sound like you?

are creative…but in a logical way
take great pride in completing projects on time with some flair
take particular pride in keeping the office and projects neat and organized
can hit the ground running with high-quality projects
Ability to research how to do something you don’t already know
Organized and detail oriented
are able to work through complex technical problems
enjoy asking how to make each project better than the last
have a background in photography, with an understanding of light and editing
Ability to listen and follow instructions and perform efficient and accurate execution
Excellent interpersonal and communication skills with co-workers and clients
Maintains CONFIDENTIALITY (clients are trusting use with some of their most prized processions – their memories)
Can sort printed photos, negatives, slides, videos, film and memorabilia into organized categories based on client preferences and efficient company systems
Can prep items for scanning while maintain the integrity and the order of all work in progress
Can scan printed photos
Inventory materials for client projects onto a spreadsheet: flash-drives, labels, albums, boxes, etc.
Perform administrative tasks with a spreadsheet: project tracking, time tracking, etc.
Have strong typing skills of minimum 50 wpm (test will be given during personal interview).
Can successfully pass a background check.
Ideally you’ll also have a graphic design or photography background; non-paid experience is ok if you can show a portfolio of work.

Software

You need to love technology for this job. Strong computer skills are essential for this position. We use software to complete amazing photo projects, among others:

You must be able to work on both Microsoft (Word/Excel/Powerpoint) and Apple (Pages/Numbers/Keynote) platforms; including creating folders, moving files, searching, documents, spreadsheets, etc.
Experience with additional video/slideshow or graphic layout programs is a plus.
Familiarity with other photo related software a plus: Lightroom, Photoshop, Proshow, Adobe Indesign

Apple Photos
Apple iMovie
Microsoft MovieMaker
Microsoft File Explorer

Insightly CRM
Canva or similar
Evernote
Zoom, of course
Dropbox
Task management software including Microsoft Tasks, Planner, and Toodledo
Instagram, Pinterest, Facebook
Dedicated label maker and printer

Physical Requirements

You may be asked to complete a field assessment, working with existing team members.

Organizers are expected to be healthy and strong enough to lift moderate loads, defined as 40 pounds, without assistance. You need the physical ability to perform the responsibilities and duties of the position which include bending, stooping, sitting, walking, and safely going up and down stairs.

Employee Benefits

Flexible, family-friendly scheduling
Paid on-the-job employee training
Annual education reimbursement
Paid volunteer opportunities
Major US holidays off
Maternity leave
Photo organizing for personal collection
Photo book, scanning, and film transfer discounts
Lead bonuses
SIMPLE retirement plan with company match when eligible

Career Development
We want to help you grow and see your goals become a reality! We care about seeing employees grow and learn marketable skills for their current jobs or prepare for the next step in their careers. Our goal is to train you well enough that you can leave, but treat you so well that you won’t want to.

Work hours

Work/Life balance is tricky. We understand that there is more to life than work – and we want you to enjoy it. This permanent part-time role averages 10-20 hours per week between the hours of 10-7 pm weekdays, and 10-4 on weekends. This will fluctuate throughout the year, but you will have your work scheduled 2-4 weeks in advance. These hours work well for parents, students, and those enjoying a YOLO lifestyle while still having to pay the bills.

Only those candidates who will be selected for further consideration will be contacted by our team.

Compensation

The training rate is $18/hour. After your first 40 hours, you’ll move to $20/hour, with a transparent pay ladder, allowing you to continue to earn more as soon as you demonstrate skills and added value.

Professional Organizing Office Administrator

Photo Organizer

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